As the conversion from one accounting system to another is a major undertaking, the project should be planned well in advance. Factors you should consider are:
- What data are you going to convert?
- Timing – what date to go live in the new system
- State of the current data – is it up to date, reconciled and all payments on customer/supplier records allocated?
- Training required on Sage 50 – which staff and when?
- What document layouts do you require (POs, invoices etc)?
When moving data from TAS Books to Sage 50 Accounts, you can bring over the following information to Sage 50:
- Customer Records
- Supplier Records
- Products with the Sales and Cost Price
- Customer Opening Balances by Invoice Number
- Supplier Opening Balances by Invoice Number
- Stock Quantities.
You should ideally carry out the conversion at the beginning of a new financial year or if this is not possible at start of a new VAT period.
Besides that, Transaction History of the accounts cannot be brought over, only the current Opening balances.
What are the benefits of this approach to conversion?
Firstly, tidying up of the Customer, Supplier and Product records. This means that all old accounts with a zero balance that you won’t use in the future, you can exclude at the time of conversion.
Secondly, you can import Foreign Currency balances with their original currency values.
Thirdly, an opportunity arises to re-design the nominal code structure, therefore resulting in meaningful management information and the production of periodic Management Accounts.
For more information on this approach to TAS Books Data conversion
Contact Malcolm or James
Tel: 071 9146815