Data Protection Statement
30 July 2020
This is the SYNERGY NETWORK, herein after called ‘SYNERGY NETWORK’ data protection statement. The SYNERGY NETWORK address is 3 Union Street, Sligo, Ireland, F91 T440 for the purposes of complying with the Data Protection Acts 1988-2003-2018, the European Communities (Electronic Communications Networks and Services) (Privacy and Electronic Communications) Regulations 2011 (SI 336), Regulation 2016/679.
The foundation of data protection as it applies to personal data is built upon 6 data protection principles:
- Lawfulness, fairness and transparency.
- Purpose limitations.
- Data minimisation.
- Storage limitations.
- Integrity and confidentiality
We want you, our staff, contractors and visitors, viewing this website to be informed as to our use and care of your personal data.
By visiting the Synergy Network website you are deemed to be on notice of, and in agreement with, the manner in which we collect and process personal data which we receive via this website. If you do not agree with the manner in which we collect and process personal data, you should adjust available cookie settings or stop using this website now and not revisit. We hope you will stay with us though. Synergy Network welcomes any objective feedback from our website users.
SYNERGY NETWORK Policy on Data Protection
Your right to privacy and data protection is recognised and respected. SYNERGY NETWORK will not collect any personal information about you on this website without your clear permission. Any personal information which you volunteer to us will be treated with the highest standards of security and confidentiality in full compliance with the provisions of current valid law.
We do not collect any personal data about you on this website, apart from the information you wish to give. Any information you provide in this way will not be made available to any third parties unless we have received your express consent or unless we are obliged to do so by law. We may use data which you have submitted to us for statistical, market research, search engine optimisation (SEO) or promotional purposes in the normal way. Synergy Network will endeavour to prohibit any third party linking data to you.
The contact page on the Synergy Network website invites you to provide:
- Your name
- Your company name
- Your e-mail address
- A short message
Obtaining Copies of Your Data
If your right of access to the data which you have requested is not restricted by an exemption under the Data Protection Acts, and is correctly requested, we will supply a copy of any personal data relating to you which we have received from you via this website. We are entitled to destroy any personal data which you submit to us at our discretion and will do so for security and/or data minimisation reasons where appropriate. In the event that we have destroyed any personal data which you have supplied to us we will not have any obligation to supply you with copies of this destroyed data or verification of the destruction. We will endeavour to provide you with a personal data destruction date if available.
If you wish to obtain copies of any personal data which we hold, you must write to us at: Synergy Network, 3 Union St., Sligo, Ireland F91 T440 or email us at email@example.com. You should include any personal identifiers such as your name, address, phone number, e-mail address etc. For obvious data security reasons we may require that you provide us with a valid photo identification to facilitate the access request. Indeed we reserve the right to require, see and confirm photo identification before passing any personal data to a requestor.
If you make a request in respect of your personal data, we will comply with this request within 30 days of receiving it in writing.
Correcting Inaccurate Information
If you discover that we hold inaccurate information about you, you can request that we correct that information and SYNERGY NETWORK would very much encourage you to do so. Any such request must be in writing and should be transmitted to us either by post or by email at the addresses referred to above. We may require photo identification to confirm and fulfil the request.
We will review permissions already given by you before any actions are taken in respect of any further processing and update these as or if required by contacting you.
Deleting Your Data
In certain circumstances you may also request that data which you have supplied be deleted. If you wish to request a deletion, you may be expected to identify some contravention of data protection law in the manner in which we have processed the data which you require to be deleted. We may require photo identification to confirm and fulfil the deletion/rectification request.
If you have concerns about how personal data are processed via this website or indeed have any other relevant complaints, please do not hesitate to bring these to the attention of SYNERGY NETWORK by calling +35371 914 6815 or emailing firstname.lastname@example.org.
Right to Communicate
If you provide us with any postal or email address, we may communicate with you by post or email to provide you with promotional information regarding services which we provide or to keep you informed of any relevant matters which we believe might be of some interest to you. If you do not wish to receive this information from us you must notify us of this in writing, either by post or email (unsubscribe), at the address mentioned earlier.
SYNERGY NETWORK Newsletter
SYNERGY NETWORK provides an option for you to receive our newsletter (should you wish) by email to keep you abreast of current products and services. This newsletter is administered by an external service provider called MailChimp.
MailChimp is a popular mail service handler and while registered with Privacy Shield also assert their compliance using SCCs (Special Contractual Clauses) and as such claim they comply adequately with EU data protection rules.
A recent decision by the European Court of Justice may provide for changes to international data transfers out of the EU going forward. We will update our policies promptly to reflect this when the regulator provides the relevant guidelines.
You may unsubscribe from the newsletter by calling +353 71 914 6815, emailing email@example.com or online.
Purpose of data collection/processing
The Data Protection Act states that the purpose(s) for which the data are processed must be ‘specified, explicit and legitimate’. With this in mind, SYNERGY NETWORK outlines the following purposes for which they process data:
SYNERGY NETWORK collects, processes and retains personal data for the following reasons:
- To communicate with, inform and answer queries from prospective, current or past customers and visitors.
- To deliver relevant information to you
- To initiate and provide a quality legitimate service
- To fulfil obligations under law. E.g. the Data Protection Acts 1988-18, SI 336 2007, Regulation 2016/679.
- To inform prospective, current or past customers and visitors of further relevant information and activities as agreed. E.g. Information about new services, products, relevant innovations etc.
- To carry out our lawful responsibilities as a business in a viable manner
- To facilitate necessary communications between relevant customers, contractors, visitors and systems to process and progress legitimate goals and activities.
The above list is not exhaustive given the broad nature of SYNERGY NETWORK products and services within the industry and therefore this statement will be reviewed to reflect this variability as required.
The general personal data legitimate processing conditions under law underlying the purpose(s) of data collection by SYNERGY NETWORK are:
- You (prospective or previous) provided consent
- To prevent injury or other damage to you (the data subject): or serious loss of or damage to your property or otherwise to protect your vital interests
- Necessary for the administration of justice
- Necessary under an enactment
- That the processing serves an official function; or
- Where necessary for the purposes of the legitimate interests pursued by SYNERGY NETWORK or by any lawful third party in the absence of reasons which prejudice your fundamental rights and freedoms or your (the data subject’s) legitimate interests.
Data collected must be adequate, relevant and not excessive
SYNERGY NETWORK adheres to the principle that data gathered must be adequate, relevant and not excessive. It is important to note here that laws, rules and practices can evolve or change, so this will be reflected in the application and the operative spectrum of the three guiding principles below.
Adequate: To provide the services on offer, personal data must be gathered for the purpose of communication, information, administration and legal compliance.
Relevant: Only personal data germane, appropriate and necessary under law to the requirements of the services/activities provided and legitimate interests of SYNERGY NETWORK are sought.
Not excessive: The necessity of having an ‘upper limit’ of personal data collection is acknowledged. SYNERGY NETWORK is mindful of the potential for ‘excessive data creep’.
Data Retention/Destruction and Minimisation
SYNERGY NETWORK seeks to minimise the quantum of personal data held. To facilitate this, unnecessary and/or superfluous data will be deleted/discarded in a secure manner. Where information must be held e.g. under a legal obligation. All files (electronic and hard-copy) are protected securely by SYNERGY NETWORK.
Interception by Third Parties
While we will treat any personal data received from you in accordance with the terms set out in this data protection statement and we will take all reasonable steps to store the data securely, we cannot ensure that your data is not intercepted by third parties in the course of being transmitted to us. In the event that any information is intercepted when being transmitted to us via the internet we bear no responsibility or liability to you for the manner in which any such intercepted data is used by any third parties.
Changes to Our Policy
SYNERGY NETWORK reserves the right to make changes to this data protection statement from time to time. Any changes will be posted on this page. Accordingly, if you visit this website regularly you should consult this page periodically to ensure that you are aware of our current privacy and data protection notifications.
Details of transfers to third country
SYNERGY NETWORK does not directly transfer personal data to third countries at this time.
The existence of each of data subject’s rights
Individuals (data subjects) are provided (GDPR 2016/679 Arts 12-22) with the following rights to (summary):
- Transparent information and clear communication regarding their data
- Information as to how the subject’s data was collected
- Information as to how the subject’s data was collected but not from the subject him or her self
- Access by the data subject
- Rectification of data
- Erasure of data (Right to be forgotten)
- Restriction of processing
- Notification of rectification, erasure or processing
- Data portability
- Object to processing
- Object to automated processing/decision-making including profiling
An individual (data subject) has the right to withdraw consent at any time, where relevant. Should you wish to withdraw consent please contact Synergy Network, 3 Union St., Sligo, Ireland. F91 T440, email us at firstname.lastname@example.org, +353719146815
Personal Data Retention period
Personal data is only retained as long as it is needed or to fulfil a legal obligation
SYNERGY NETWORK holds personal data under various legal obligations, for example:
- The Terms of Employment (Information) Act, 1994 require that an employee’s terms and conditions of employment be retained for the duration of their employment.
- The National Minimum Wage Act, 2000, at section 22, provides for a 3 year retention period to show compliance with the Act’s provisions, for example, payslips showing the employees were paid at least minimum wage.
- The Organisation of Working Time Act, 1997, at section 25, and the Organisation of Working Time (Records) Prescribed Form and Exemptions) Regulations 2001, provide for a 3 year retention period for records of weekly working hours, the Synergy Network and address of employee, the employee’s PPS numbers and a statement of their duties.
Personal data source and whether it came from publicly accessible sources
SYNERGY NETWORK retains services from approved providers for marketing and logistics in the normal way. Further information can be provided on request where appropriate and relevant.
Data Protection Commissioner
The Data Protection Commissioner’s office provides a wealth of helpful information and can be viewed HERE
You can lodge a complaint with the Commissioner’s Office by clicking HERE